§ 2-79. Standards of internal accounting and administrative control.

(a)

Internal accounting and administrative controls are the methods through which reasonable assurances can be given that measures adopted by department heads to safeguard assets, check the accuracy and reliability of accounting data, promote operational efficiency, and encourage adherence to prescribed managerial policies are being followed. The elements of a satisfactory system of internal accounting and administrative control shall include, but are not limited to, the following:

(1)

A plan of organization and organizational chart that provide segregation of duties appropriate for proper safeguarding of department assets.

(2)

A plan that limits access to department assets to authorized personnel who require these assets in the performance of their assigned duties.

(3)

A system of authorization and recordkeeping procedures, such as time and attendance controls, procurement/purchasing controls, inventory controls and data processing controls, adequate to provide effective accounting control over assets, liabilities, revenues and expenditures.

(4)

An established system of practices, with procedure manuals, to be followed in performance of duties and functions in each of the city departments.

(5)

Personnel of a quality commensurate with their responsibilities.

(6)

Control sheets of varying types as deemed appropriate.

(7)

An effective system of internal review with internal control checklists.

(b)

Department heads shall follow these standards of internal accounting and administrative control in carrying out the requirements of section 2-78.

(Ord. No. 89-36, § 1, 12-4-89)