§ 2-10.5. Special service charge for extensive use of resources needed to fulfill public record requests.

(a)

Public records requests. Pursuant and subject to the limitations and exemptions set forth in F.S. ch. 119, the city shall make available public records to any person for inspection or copying. In the event that the city determines that a public records request will require extensive use of information technology resources or will require extensive clerical or supervisory assistance, a special service charge shall be imposed, in addition to the charge for copies.

(b)

Definitions.

(1)

Extensive use shall mean more than one (1) hour of staff time per request.

(2)

Special service charges:

a.

The equivalent of the hourly wage of the employee who renders assistance, which shall include the employee's hourly wage and the cost to the city of all benefits paid to the employee.

b.

The charge will be computed to the nearest quarter of an hour exceeding the first hour.

c.

If the records requested are stored on computer and must be retrieved and reproduced from such storage, the charges for such reproduced copies shall be based on the time necessary to generate and reproduce such records.

(c)

The city may require a deposit equal to the estimated amount for copies, any applicable service charges for extensive requests and, when applicable, the cost of mailing prior to gathering the records requested. If the city's cost to provide the records is less than the amount provided in the deposit, the remaining amount of the deposit shall be returned to the requesting party. In the event the city incurs charges in an amount greater than the deposit, the city shall issue an invoice to the requesting party for the additional charges which shall be payable prior to or upon receipt of the documents requested.

(Ord. No. 2009-16, § 1, 8-4-09)